Record Clerk Salary & Promotion Details in Tamil Nadu 2025

1. Who is a Record Clerk? Qualifications & Recruitment

Serving within Tamil Nadu’s government departments, a Record Clerk holds a crucial clerical-level position. This role primarily involves the diligent maintenance and systematic organization of records, files, registers, and all essential office documentation. To qualify for this post, candidates must have successfully passed the SSLC (10th grade) exam. While direct recruitment is the standard pathway to becoming a Record Clerk, certain departmental rules and available vacancies may also allow for promotions from existing lower grades.

2. Job Profile

The responsibilities associated with a Record Clerk position encompass a range of essential duties. These generally include the comprehensive maintenance and systematic indexing of both physical and digital records, registers, and archival files. Furthermore, they are responsible for efficiently sorting, securely storing, and readily retrieving documents as required for daily office operations. Record Clerks also support senior officers by preparing, dispatching, and meticulously tracking various forms of correspondence. A key aspect of the role involves ensuring the strict confidentiality of all records, adhering to established office procedures, and, when necessary, providing assistance with basic data entry tasks.

3. Salary & In-Hand Salary

Understanding the compensation for a Record Clerk position is crucial. The salary structure in Tamil Nadu’s government departments follows a defined pay scale.

a) Government Pay Scale (Example from Rural Development Department)

On average, a records clerk in Tamil Nadu can expect an approximate base salary of ₹25,985 per month. For those interested in broader government opportunities, you can also explore TNPSC Group 4 Jobs List and Salary Details 2025.

b) Record Clerk – Entry-Level Government Example

To provide a clearer picture of entry-level remuneration:

Before delving into perks and benefits, it’s beneficial to read in detail about TNPSC Group 1 Posts, Salary, Work Profile and Promotions. You may also check: TNPSC Senior Inspector of Cooperative Societies Salary Per Month 2025(Tamil Nadu), Group, Pay Scale, Duties and Promotions and Sub Registrar Salary 2025, Sub Registrar Officer Salary Per Month, Post and Qualifications.

4. Allowances

Regarding allowances for Record Clerks in Tamil Nadu, these are typically provided as fixed nominal amounts rather than being calculated as percentages of the basic pay. The established pay scale, for instance, ranging from ₹15,900 to ₹50,400, incorporates provisions for various allowances. These may include Dearness Allowance (DA), House Rent Allowance (HRA), and other miscellaneous allowances, with the specific sums determined by distinct government orders, not through a standard percentage calculation. For further related information, you can read: VAO(Village Administrative Officer) Salary 2025 in Tamil Nadu, Karnataka, Kerala and Andhra Pradesh.

5. Next Promotion

The career progression for a Record Clerk typically involves advancement to a more senior clerical position. Common promotional posts include Head Clerk, Senior Record Clerk, or Office Assistant. Such promotions are contingent upon specific departmental promotion rules, success in internal examinations, or adherence to seniority norms. It is important to note that the precise promotional ladders can differ significantly between departments; however, those departments with clearly defined career paths for clerical grades often offer more structured and predictable promotion opportunities. For insights into other government roles, check: Block Development Officer Salary 2025, BDO Full form and BDO Officer Salary Per Month.

Summary Table

To provide a concise overview of the Record Clerk position in Tamil Nadu: